TCC Live Guide - Monthly Stocktakes

Completing Monthly Stocktake

Login to TCC live and ensure orders have been received. Noting these should be received on stock arrival checking the contents.

See Receiving stock guide.

Click Start stocktake

If Continue Stock take is the only option to finalise and reset.

Choose the type of stocktake being completed.

1. Full = End of Month or End of Week for weekly stocktakes

2. Interim = Daily/Weekly Stocktakes ONLY

3. Theoretical = Please Ignore

In this document we will be completing a full stocktake.

Excluded departments are any groups that we aren’t completing a stock take on. Typically this is limited to products that aren’t part of recipes. i.e. Cleaning / Chemicals

Sales Data from Oracle

Complete the details in the starting page to give accurate data on completion.

1. Sales (Net Sales)

   1. Use oracle Oracle MICROS Simphony → Custom Reports → Sales by Store net gst to get data for the month use edit parameters and select the whole month.

2. Labour Costs - Ignore

3. Promotions - Ignore

4. Expenses - Ignore

5. Wastage - Will auto populate if you are recording wastage through the wastage function.

For any additional information this can be placed under comments these will be sent in the report as well.

Click Start Stock Take ensure you use the button on the right as the other will refresh the screen.

There will be following floor plans to be used when counting stock.

• FOH

• BOH

• All Packaging

• Chemicals

There two columns to enter the counts into

• Stock Counted = The full purchase unit of the product i.e. CTN, 1Kg, Packet, Each This can be found in the pack size or the Product Code.

• Inners Counted = The size of bag / pack with in the outer unit for example 1KG

In the example on the right we have counted 1 CTN of 6KG of Coffee and 1 single pack of Signature Beans

There is also colour coding on each line to assist.

In the example of Eggs there is 15 dozen in a CTN however it is represented as UNIT = 15 Trays the inners counted is 1 tray.

If we wanted to counted eggs individually. we would need to divide the count of the individuals by 15 and enter in the Inners. For example I have 1 Carton + 1 Tray + 3 Eggs

This would be entered as 1 in Unit and (3/12) = 0.25 + 1 Tray 1.25

An example for bacon is it comes as a 2 x 2.5 KG CTN

If we were counting 2 CTNS, 1 Full bag and 1 KG

This would be entered as 2, (1/2.5) = 0.4 + 1 Bag = 1.4

If you count an item that has Zero stock on hand meaning you haven't received any order the line will be highlighted in yellow for you to double check. This may be due to an error in count from previous week or a store transfer.

Complete each item in the list. Once complete Click finalize stock take.

You will now be presented with a Summary page of all your floor plans confirm that you have counted all items on the Floor Plan.

Finalising Stocktake

Once confirmed click finalize again you can go back to the stock take, or save and come back later using the applicable buttons.

Once finalized you will receive a notification.

Reviewing your Stocktake

This will go to the stock take finalized screen at which time you can view the variations of products. Reviewing variations in stock is the most important step.

As recipe’s are still in progress the main focus will be closing values and your total stock and hand value. As we progress further in completing recipes this will become close.

You will be emailed your results at which time you can review and ensure are submitted to finance. Alternatively, you can also review previous Stock takes via Stock take & Previous Stock Take

Updating / Resetting Your Stocktake

If you find upon reviewing your stock take that you have variances or notice a miscount you can adjust the stock take by completing the following steps

1. Click on Stocktake menu up the top

2. Previous Stocktakes

Click reset which will take you back to stocktake to update.

TCC Live Guide - Monthly Stocktakes | SalesData